Proofreading (Academic English Support)


  • For the winter term, the regular Proofreading sessions will be conducted online via Zoom.

Proofreading Schedule for Winter Term 2022

  • December 7 (Wed) - Sessions start
  • March 8 (Wed) - Sessions end

The office will be CLOSED on Saturdays & Sundays and for the following days:

  • December 24, 2022 - January 5, 2023
  • January 9 (Mon), February 3 (Fri), February 23 (Thu)

What is Proofreading (Academic English Support)?

At Proofreading (Academic English Support), proofreaders offer 40-minute sessions and assist students in communicating their ideas and arguments clearly and effectively in English by

  • correcting errors in grammar, punctuation, spelling, and sentence structure;
  • rephrasing sentences that sound unnatural;
  • making suggestions to improve readability; and
  • suggesting words and phrases to enable students to express what they wish to convey.

Students who feel that they cannot express what they would like to say in English very well or would just like someone to check their English before they submit their work are welcome to use this service. Up to 1,500 words may be submitted for proofreading each time students book an appointment.
Both English and Japanese can be used in the sessions.

What does a proofread document look like?

Proofreaders use the Track Changes feature and the Comments feature in Google Docs to make a note of the corrections that were made and the things that were discussed in the session. Click here to view a sample.

Am I eligible to use this service?

All ICU undergraduate students may use this service.

What kind of work may be submitted for proofreading?

Proofreading support is offered for academic documents written by undergraduate students. Examples of work that may be submitted for proofreading include senior theses, course assignments, essays, and papers.

*The following documents may not be submitted for proofreading:
・Assignments for ELA courses
・Application documents for programs for which the selection process is conducted by ICU


  • Up to 1,500 words can be submitted for proofreading each time you book an appointment. If you are submitting a document that contains more than 1,500 words, please highlight the 1,500 words that you would like to have proofread.
  • Please share your Google Doc with and grant edit access at the time of booking.
  • The office will make a copy of your Google Doc at 9:00 am on the day before your session. This will be the copy that will be proofread. If your session is on a Monday, the office will make a copy at 9:00 am on the Friday of the previous week.
  • Please use Grammarly to check your writing before submitting it for proofreading.
  • Proofreading support is not offered for the Works Cited, References, or Bibliography section.
  • You can reserve up to a total of two Writing Support sessions at a time.

How can I book an appointment?

If you are booking for the first time, please read this document.

  1. Log in to the reservation system below and select Proofreading from the Type of session dropdown menu.

  2. Enter the link to your Google Doc in the Questions or comments field.
    *Even if you have not yet started writing, create a blank Google Doc, share it with, and grant edit access at the time of booking.
  3. You will receive a confirmation email of your booking.
  4. At least 30 minutes before the start of your session, your proofreader will email you the Zoom link for your session through Google Calendar.
  5. Please click on the Zoom link when it is time for your session to begin.
  6. The proofreader will share a link to the proofread document in the Zoom chat box after the session has started.

If you encounter any of the following issues, please contact the office (

  • You do not receive a confirmation email of your booking.
  • It is less than 30 minutes before your session is scheduled to begin, and you have not received a Zoom link.
  • It is time for your session to begin, and your proofreader has not appeared on the screen.
  • For unavoidable reasons, you wish to cancel your appointment.

Other proofreading services

For students writing their senior theses, proofreading support is also offered via email. Please see here for more information.

NOTE: The Proofreading via E-mail service for AY2022 has ended.      


  • An email telling me about this service arrived in my inbox just at a time when I was being stretched to the limit both mentally and in reality by the senior thesis. I remember feeling somewhat heartened when I received the email—just to know that such a convenient service exists made me feel supported. It seems as if it was only yesterday that I received this email... Please continue to provide this service!!!! I think that the proofreading service is very useful for students working on their senior theses.
  • This service greatly helped me in writing my senior thesis. Not only the comments and revised document that I was emailed at the end of each session but also the feeling of reassurance that came from knowing that I will receive guidance from a proofreader was very helpful. Instead of thinking “I can’t write in English very well... I find it hard to motivate myself,” I was able to think “I will just try and write something down and put into words what I want to say, and then I’ll go to CTL and work with a proofreader to revise what I have written.” This allowed me to write with much more ease from December onwards. Thank you very much.
  • I used this service many times in the run-up to submitting my senior thesis. I found the service very helpful. Thank you!
  • The proofreader went through my work very carefully; I found this helpful. Thank you very much.

Why was Proofreading established?

Proofreading (Academic English Support) is a proofreading service that was launched by the Center for Teaching and Learning in 2016 to achieve the goal of increasing to 45% the percentage of students who write their senior theses in English.
At ICU, all students write a senior thesis. As part of its writing support services, the Center for Teaching and Learning offers proofreading support for students writing their senior theses in English to increase the percentage of students who write their senior theses in English.

To enable students who have completed the ELA to develop their English writing skills further and ultimately write their senior theses in English, proofreading support is also offered for students working on assignments, essays, and papers for undergraduate courses.
Why are ICU students encouraged to write their senior thesis in English?
12 Signs of ICU's International Focus
Interview with a student: Writing the Senior Thesis in English

Frequently Asked Questions are available here.

Center for Teaching and Learning (Writing Support)
Othmer Library 1F

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