Common Rules and General Matters
1. Period of Residency
1) CLA Regular students: up to four years after enrollment
2) CLA Transfer students: up to three years after enrollment
3) CLA One Year Regular students: up to 10 months after enrollment
4) Graduate students in Master’s Course: up to two years after enrollment
5) Graduate students in the 5-Year program of Master’s Course: up to one year after enrollment
6) Graduate students in Doctoral Course: up to three years after enrollment
*Even if a student’s graduation date is extended due to a leave of absence or other reasons, the dormitory stay period will not be extended.
2. Cancellation of Qualifications for Residency
The Dean of Students may cancel a student’s eligibility to reside in the dormitory in any of the following cases:
1) If false statements were found on the dormitory application.
2) If dormitory fees are not paid.
3) If registration for classes is not completed.
4) If a student violates University regulations or seriously disrupts dormitory management or community life.
3. Dormitory Open Period and Summer Closing
Students may stay in the dormitories for ten months each year, according to the university calendar.
During the summer recess (July and August), dormitories are closed.
4. Moving out of the Dormitory
1) Specified move-out dates:
- Spring Term: End of June
- Autumn Term: End of November
- Winter Term: Designated move-out date in March
2) Residents who take a leave of absence, withdraw from ICU, or study abroad are required to move out.
3) Students who wish to move out of the dormitory before completing their assigned period of residence must submit the "Application for Withdrawal from the Dormitory" to the Housing Office at least one month in advance. The dormitory entrance fee and any dormitory fees already paid shall not be refunded, even if the resident withdraws during the term due to unavoidable circumstances.
5. Returning to the dormitory
As a general rule, students participating in ICU’s exchange programs or Accredited Privately Financed Ryugaku may return to the dormitory by submitting the following documents simultaneously:
1) Application for withdrawal from Dormitory
2) Application for Returning to Dormitory.
Students on leave of absence or studying abroad without ICU’s approval are not eligible for returning.
6. Dormitory Entrance Fee and Dormitory Fees
1) The dormitory entrance fee must be paid together with the first term's dormitory fee upon moving in.
2) Dormitory entrance fees and dormitory fees may be revised each April.
3) Dormitory fees must be paid per term in full.
・ First (Spring) and Second (Autumn) terms: 3 months each
・Third (Winter) term: 4 months
4) Payment should be made using the university's prescribed payment slip, provided after moving in, at the post office. Subsequent term payments are made in the same way.
5) For students who wish to pay via overseas transfer, instructions and necessary information will be provided when the payment slips are distributed.
*Each dormitory may collect a small amount for shared-use items.
7. Dormitory Supervisors
Dormitory supervisors oversee dormitory management and residents’ safety. They normally live on-site and respond to emergencies.
8. Meals
Dormitories do not provide meals.
・Residents may use the University Cafeteria (fees not included in dormitory fees).
・Hours (subject to change): Monday–Saturday and holidays with classes, 11:00 a.m.–3:00 p.m.
Each dormitory has a shared kitchen for preparing light meals.
9. Hygiene and Cleanliness
Residents must cooperate to keep their rooms and communal areas clean.
Group living carries a risk of infectious diseases. Students concerned about their health may consider alternative housing options outside the dormitory.
10. Compensation for Damages
Residents are responsible for the cost of repair or replacement if they damage or lose dormitory facilities, equipment, or furnishings. Liability insurance is recommended.
11. Curfew
While no strict curfew is set, students are strongly encouraged to return to the dormitory by midnight (0:00 a.m.).
12. Visitors
Visitors may enter the dormitory only between 12:00 p.m. and 9:00 p.m., accompanied by a resident, and only in areas approved by the University.
13. Electrical Appliances and Furniture
Bringing electrical appliances or furniture is restricted to prevent fire, ensure safety, and accommodate storage limitations. Residents must consult the “Approved/Restricted Items List” and submit a “Permission to Bring Items” form to the Housing Office if approval is required.
14. Bedding
Due to limited storage and drying space, dormitories provide rental bedding.
Bedding fees are included in the dormitory fee and collected per term.
15. Other Rules
1) Alcohol and smoking (including e-cigarettes) by minors, or any behavior that disturbs others, is prohibited.
2) Alcohol consumption is allowed only in designated areas; smoking is prohibited inside dormitories and on dormitory grounds, except at University-designated smoking areas.
3) Residents may not own vehicles on campus.
4) No animals may be brought into or kept in the dormitory or on the premises.
5) The use of fire or heat sources (cigarettes, e-cigarettes, incense, candles, fireworks, etc.) is strictly prohibited.
6) Any form of cryptocurrency mining or similar activities is prohibited in the dormitories.
7) Room changes are conducted periodically, several times a year.