Common Rules and General Matters
1. Period of Residency
1) CLA Regular students: up to four years after enrollment
2) CLA Transfer students: up to three years after enrollment
3) CLA One Year Regular students: up to 10 months after enrollment
4) Graduate students in Master’s Course: up to two years after enrollment
5) Graduate students in the 5-Year program of Master’s Course: up to one year after enrollment
6) Graduate students in Doctoral Course: up to three years after enrollment
*Those students who are enrolled in beyond the standard period of residence are not qualified to remain in the dormitory.
2. Cancellation of Qualifications for Residency
The Dean of Students may cancel the qualifications for residing in the dormitory for either of the following reasons.
1) If false statements were found to have been made on the application for entrance.
2) If dorm fees are not paid.
3) If registration for classes are not made.
4) If a student violates the University regulations or major hindrance is caused to management or community life of the dorm.
3. Dormitory Open Period and Closing for the Summer
Students can stay in the dormitories for ten months within the year in accordance with the university calendar. During the summer vacation (July and August), most of the dormitories will be closed. During the closed period the dormitories may go under renovation or be used as housing facilities for university programs such as Summer Courses in Japanese and students are required to vacate the dormitories.
However, a designated dormitory may remain open during this period for students who wish to remain over the summer. Even in the case that the summer designated dormitory is open, it is limited to students who are writing their senior thesis or job hunting, and students who do not have a place to stay in Japan.
Generally, all the dormitories are open during the autumn, winter, and spring recess.
4. Moving out of the Dormitory
1) Specified due date for moving out
Spring Term: by the designated move-out date in June
Autumn Term: November 30th
Winter Term: by the designated move-out date in March
2) Residents who take a leave of absence or withdraw from ICU or study abroad are to move out of the dormitory.
3) Those who are moving out of the dormitory before the term expiration must submit the "Application for Withdrawal from the Dormitory" to the Housing office, no later than one month prior to the intended date of withdrawal. Even if moving out in the middle of the term for any unavoidable reason, dormitory fees will not be refunded.
5. Returning to the dormitory
As a basic rule, only students who take part in ICU’s exchange program can return to the dormitory by submitting the following documents.(*) (Excluding studying abroad other than ICU’s exchange program or taking leave of absence.)
1) Application for withdrawal from Dormitory
2) Application for Re-entry to Dormitory.
6. Dormitory Admission Fee and Dormitory Fees
1) Upon your entry to the dormitories, the dormitory admission fee must be paid together with the dormitory fee.
2) Dormitory admission fees and dormitory fees may be revised every year.
3) The dormitory fees must be paid per term in one payment in Japanese yen cash.
The first (spring) and second (autumn) terms must be paid for three months each, and the third (winter) term must be paid for four months in a lump sum.
4) For the dormitory admission fee and dormitory fees, please use the university's prescribed payment form to be provided after entering the dormitory, and make payment at the Yucho bank. Please also transfer the dormitory fee from the post office in the same way, using the payment slip, for the following term and on.
*Each dormitory collects a small amount of money for the purpose of purchasing items for shared use.
*Any admission fee or dormitory fees you have paid will not be refunded to you, regardless of your reason for moving out from the dormitory.
7. Dormitory Supervisors
There are live-in dormitory supervisors to oversee the dormitory’s management and operations as well as the mental and physical well-being of its residents. They live on campus to cope with emergency situations.
There are residences for supervisors alongside the Fourth Women's Dormitory and on the first floor of Zelkova, Ginkgo, Oak and Momi/Maple House.
8. Meals
A kitchen is available in each dormitory for preparing light meals.
Residents may also make use of the University Cafeteria (fees not included in the dormitory fee) for lunch.
The opening hours of the University Cafeteria are as follows.
Monday through Saturday and holidays when classes are held 11:00 a.m. - 3:00 p.m. *
*Opening hours are subject to change.
9. Commitment to Maintaining the Dormitory Environment
Dormitory students must cooperate to maintain cleanliness in their rooms and communal area in the dormitory.
10. Compensation for Damages
If any of the facilities or equipment in the dormitory are damaged or destroyed, the individual or individuals responsible are as a rule required to cover the cost of repair or replacement. We recommend that you buy liability insurance just in case.
11. Other Matters
1) Possession of vehicles is prohibited.
2) No pets are allowed in the dormitory.
3) Use of products causing fire (incense, candles, fireworks, etc.) is strictly prohibited within the grounds.
4) In the dormitories, actions such as virtual currency mining are strictly prohibited.
5) Room change will take place periodically.