ICU Form IV: 住民基本台帳記載事項証明書（証明願）
All Japanese Accepted Applicants including those with multiple nationality or currently living outside of Japan, must submit this form.
The instruction on how to complete the form, please refer to here.
For Those Currently Living Outside of Japan
Your address must be registered at city/ward office in Japan before you apply for the form.
So, if you are living outside of Japan at the timing of the submission deadline, you may take this procedure after you move into Japan.
For the Checklist to be sent together with all the entrance procedure documents, please specify around when you can submit the form to ICU.
The procedure must be taken within two weeks from the start of your life in Japan.
Ref) For those who will be living in Mitaka city, please refer to Mitaka City’s Website (in Japanese).
The following chart shows some Japanese words being used for this process
| Japanese Word | Meaning |
| Jyumin Tōroku (住民登録) | = Resident Registration Word for registering your address in the city/ward office that you live in. The process is complete when your Tennyū Todoke (転入届) has been accepted. |
| Tennyū Todoke (転入届) | = Notification of moving in Form to be submitted to the city/ward office to inform that you have moved into the city/ward. The process must be completed within the two weeks of moving in. |
| Jyūmin Kihon Daichō（住民基本台帳） | = Basic Resident Register You will be registered on this ledger once your Jyumin Tōroku (住民登録) is complete. |
| Jyūmin Kihon Daichō Kisai Jikō Shōmeisho （住民基本台帳記載事項証明書） |
= Certificate of Basic Resident Register This certificate proves that you are being registered as resident in the city/ward. |