How to Request Academic Accommodations
Students first meet with a Special Needs Support Services (SNSS) staff member to discuss their needs. After submitting the necessary documents, students can receive a variety of accommodations.
Steps for applying for and receiving academic accommodations:
1. Meet with SNSS staff member to discuss your needs
2. Submit the necessary documents
・A medical certificate from your doctor or a letter from your counselor or other specialist
・Support for Student with Special Needs Application Form (This form must be signed by your advisor.)
・A document describing the support, etc., that you have received previously (where appropriate)
3. Develop an accommodation plan with a member of the SNSS staff
4. Collect your accommodation letters from the SNSS office and deliver them to your professors.
＊Student requiring accommodations for exams and/or assignments should complete the application procedures at the beginning of the term.
Types of Academic Accommodations
The following are examples of some common reasonable accommodations; however, the list is not exhaustive and we offer other necessary support taking into account the needs of each student. Please contact the SNSS office for more information specific to your needs.
Accommodations for Exams & Assignments
The SNSS office plays an intermediary role between a student and an instructor to request or arrange any accommodations necessary for exams and assignments. The types of accommodations available include extended exam time limits and arranging for a separate room to take an exam.
Real-time Captioning Service
The SNSS office provides real-time captioning, which is an instant translation of the spoken word into text. The things that are said in class or comments made by the instructor or students are transcribed using computers or by hand.
Alternative Format Service
If it is not possible for a student to use course textbooks/materials in their usual form due to, for example, a visual impairment, the SNSS office will convert materials into an accessible format (e.g., braille transcription, providing large print materials, modifying the layout, conversion into text, converting text to speech).
If a student has trouble writing or typing, the student can use scribes or typing services for class reports, exams, etc. These services are provided by Student Supporters. In addition, the SNSS office loans laptops that have speech-to-text software installed on them as necessary.
Mobility Support/Sighted Guide on Campus
Student Supporters can help students who have difficulty in getting around campus or moving from classroom to classroom.
Accommodations Concerning Classrooms & Classroom Facilities
When students with special needs have lectures in classrooms that are hard to get to, have equipment-related issues, or lack the required space, the SNSS office does what it can to make classroom changes and facilitate the necessary measures.
To assist with problems encountered during class or exams, the SNSS office loans devices such as PCs, IC recorders, support software, etc.
Using the SNSS office
At the SNSS office, students can work on computers installed with support software, access a braille printer, magnifier, 3D printer, etc. Students may also use the available space to study or to rest.
*In addition to the reasonable accommodations described above, we offer other support taking into account the needs of each student as necessary. If you are experiencing difficulties in your life at university or have any questions or concerns, please visit or contact the SNSS office.
Assistive Technology and Equipment Available in the SNSS Office
|Three-dimensional copy machine|
|Closed Circuit television system(CCTV)|
|Digital memo pad|
PC-Talker, JAWS, Net Reader
About Student Supporters
The SNSS office is always looking for people who wish to become Student Supporters and work with us to provide learning support to students with special needs. Student Supporters undertake a variety of learning support activities at ICU, such as converting printed materials into digital text and real-time captioning. Student Supporters perform these learning support activities as part-time on-campus student staff and wages are paid according to the university standard. Student Supporters need to submit an “Application for Registration of Part-time Job” to the Student Affairs Group unless they are already registered.
Student Supporter Registration
If you would like to become a Student Supporter, please register at the SNSS office.